Office 365 is a professional business productivity suite offered by Microsoft. It is something known as Software as a Service or SaaS for short which offers multiple services to the users like Sharepoint, Office apps, etc. Office 365 provides its services as a subscription model to its users.
It is designed to help users to collaborate easily and make their tasks easier. Microsoft Tenant can be considered as a container that has all the data of an Office 365 account such as domains, users, subscriptions, etc. In this article, we are going to discuss Office 365 single tenant vs Multi tenant. We will be looking at the difference in the Office 365 tenant architecture and the pros and cons between Office 365 single tenant vs multi tenant.
Microsoft Office 365 Tenants
Office 365 tenant is an environment for the assets of an organization, where it holds multiple assets like domains, user data, etc. To create a Microsoft Office tenant the user has to first make an Office 365 account and then find a suitable domain for it.
Differences between Office 365 Single Tenants vs Multi Tenants
An organization can be called single tenant when, all of its data is stored in one single tenant. Because of this all of the users are treated the same. This provides better & seamless data sharing between the users which provides a better overall user experience. Since the users have access to the entire tenant when using features like SharePoint search, it will return results from all over the organizations.
Users on this tenant will have a common OneDrive for Business site that can be used to share files among themselves. Using different services like Flow, stream, etc will be much more seamless for these users since all of them are on a single tenant. Users of organizations that use single tenant also have a better experience when using Office 365 groups and Teams.
A multi tenant organization is an organization that uses multiple tenants for storing its data. In this setting users from other tenants are treated are guest users and do not have complete access to other tenants. They only get the full user experience on their respective tenants. They can not access shared boxes nor the term store on other tenants. These users will have multiple user accounts (one for each tenant ) and will have a limited experience when using Microsoft Teams since they have to move between different tenants. They will also have a limited experience in using Microsoft Groups too because of the tenant jumping.
They also can’t sync any documents offline from multiple tenants since have limited access to other tenants.
How to Move from Office 365 Multi Tenant to Single Tenant?
After weighing the pros and cons of single tenant vs multi tenant If an organization chooses to move from multiple tenants to a single tenant due to any reason. Then this organization needs to merge its Office 365 tenants. Office 365 Migration Tool is a professional tool that is the best in the industry for performing tenant to tenant migration. The tool provides an easy and seamless migration process between the tenant safely without any risk of data loss.
Now let us look at the different processes that we have to do to use this tool
Steps for Using Professional Tool
- Download, install, and launch the tool.
- Select Office 365 as the source and destination then click on the next button.
- From the workload section select the category of data you want to migrate. If required select a date filter for the same to filter out the data being migrated.
- In the next section enter the source credentials and validate the source account.
- After that in the next menu enter the destination credentials and validate the destination account.
- Now we have 3 options to get the details of the users from the source. Select anyone as per your need. If you don’t know which one to select then click on the fetch users option. This will fetch the details of the users from the source tenant.
- Now we have to map the users to the destination by entering the destination email and default password. This can be done in bulk using a CSV file too.
- Users can set higher priorities for accounts that they want to migrate first.
- Once everything is done click on the start migration button to start the migration process.
In this article, we have seen the difference between Office 365 Single Tenant vs Multi Tenant organizations. We have also looked at how companies can merge Office 365 tenants if they want to move to a single tenant setup. The tool we have recommended makes the migration process smooth and seamless. Hence we recommend using the above mentioned tool if you want to merge Office 365 tenants.